Monday, January 24, 2011

Eliminating Paper at the Site

How is your company documenting and keeping records in the field? If you are still using paper, you might want to consider an alternative. Writing job information down on paper is not only time consuming, it runs the risk of getting lost—which could add up to big costs if your company ever faces litigation.

One of the tedious jobs a PM (project manager) must complete on the jobsite is the documenting of tasks. However with the risk of legal claims the documentation is also one of the most important elements of a job. This might be a good area to consider the use of technology. With quite a few applications on the market, construction companies have a range of options for field documentation.

One example comes from NoteVault,, San Diego, Calif. With the NoteVault Now Report, project managers can dictate voice notes and NoteVault transcribes the notes. The PM can access these notes in the field, as well as photos and GPS coordinates.

With some extreme conditions at the jobsite, contractors need to make sure the devices they are using are waterproof, scratchproof, dust resistant, and very durable.